Assist with reception duties, manage incoming calls, maintain office supplies and security, provide administrative support, and perform clerical tasks for the CFO's office.
Summary
Job Family Group Description - Facilities and General Services :Gathers all jobs providing services for the smooth and safe running of our company. Includes jobs responsible for buildings maintenance, health and security at work as well as indirect purchasing activities.
Job Family Description -General Services:
Supports our core activity and ensures the smooth running of facilities. Includes all facilities management activities such as reception, buildings maintenance, energy saving, fleet management.
Job Description
- Greet and welcome guests/visitors promptly upon their arrival and direct visitors to the appropriate person and office
- Handle incoming phone calls, screen, and forward them as necessary
- Maintain a neat and organized reception area, with all necessary stationery and material
- Provide basic and accurate information in-person enquiries and via phone/email communication
- Manage the receipt, sorting and distribution of daily mail/deliveries, including arranging courier services
- Maintain office security by following safety procedures and controlling access at the reception desk
- Manage inventory and ordering of office supplies (pantry and stationery)
- Provide administrative support to the CFO's office
- Perform other clerical receptionist duties such as filing, photocopying, etc.
- Perform all other ad hoc tasks assigned by the line manager.
Job Type
Student (Fixed Term) (Trainee)Start Date
2025-09-05Schedule
Full timeOrganization
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