Please note that we will never request payment or bank account information at any stage of the recruitment process. As we continue to grow our teams, we urge you to be cautious of fraudulent job postings or recruitment activities that misuse our company name and information. Please protect your personal information during any recruitment process. While Monks may contact potential candidates via LinkedIn, all applications must be submitted through our official website (monks.com/careers).
As an Executive Assistant, you’ll play a pivotal role in coordinating various events and managing crucial administrative tasks. We are seeking someone who thrives in a dynamic environment and is adept at handling diverse responsibilities with precision and efficiency.
Responsibilities:- Coordinate domestic and international travel arrangements, including flights, visa's, ESTA's, accommodation, and transportation, as well as expense management
- Prepare detailed itineraries, ensuring executives are well-prepared for travel
- Organise, coordinate, and schedule internal and external meetings, events, workshops and team activities
- Prepare and manage executive agendas, meeting materials and follow up on actions when required
- Collaborate with other departments and stakeholders to ensure timely and accurate follow-up on action items
- Submit expenses and ensure these are looked after systematically, each month.
- Frequent collaboration with other EAs and teams globally
- Provide support on special projects, as assigned by the C-suite
- Undertake ad-hoc duties and tasks as and when required to support the business and leadership team
- Draft, proofread, and edit documents for accuracy and clarity
- A minimum of 2 years experience in a similar role
- Excellent people skills and the proven acumen to handle both delicate and complex situations whilst juggling multiple responsibilities
- Excellent written and oral communication skills
- Exceptional organisational skills and attention to detail.
- Proficiency in Microsoft Office suite and Google Sheets.
- Ability to manage multiple tasks and deadlines effectively.
- Discretion and professionalism in handling confidential information.
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About Monks
Monks is the global, purely digital, unitary operating brand of S4Capital plc. With a legacy of innovation and specialized expertise, Monks combines an extraordinary range of global marketing and technology services to accelerate business possibilities and redefine how brands and businesses interact with the world. Its integration of systems and workflows delivers unfettered content production, scaled experiences, enterprise-grade technology and data science fueled by AI—managed by the industry’s best and most diverse digital talent—to help the world’s trailblazing companies outmaneuver and outpace their competition.
Monks was named a Contender in The Forrester Wave™: Global Marketing Services. It has remained a constant presence on Adweek’s Fastest Growing lists (2019-23), ranks among Cannes Lions' Top 10 Creative Companies (2022-23) and is the only partner to have been placed in AdExchanger’s Programmatic Power Players list every year (2020-24). In addition to being named Adweek’s first AI Agency of the Year (2023), Monks has been recognized by Business Intelligence in its 2024 Excellence in Artificial Intelligence Awards program in three categories: the Individual category, Organizational Winner in AI Strategic Planning and AI Product for its service Monks.Flow. Monks has also garnered the title of Webby Production Company of the Year (2021-24), won a record number of FWAs and has earned a spot on Newsweek’s Top 100 Global Most Loved Workplaces 2023.
We are an equal-opportunity employer committed to building a respectful and empowering work environment for all people to freely express themselves amongst colleagues who embrace diversity in all respects. Including fresh voices and unique points of view in all aspects of our business not only creates an environment where we can all grow and thrive but also increases our potential to produce work that better represents—and resonates with—the world around us.
