Executive Assistant

Company Overview
Closinglock is modernizing the real estate world's way of transferring information and funds to eliminate wire fraud and provide a secure, easy-to-use platform for title companies, law firms, and other financial services to protect themselves and their clients from wire fraud. We act in the long-term best interests of our customers by understanding their problems. When our customers win, we win. To date, we have protected over $250B+ in funds related to residential property transactions. Closinglock's platform has been used by clients in all 50 states and across 42 countries.
Closinglock was founded in 2017 by Andy White, CEO, and his wife, Abigail White. The company is headquartered in Austin, TX, with an office in downtown Austin. Today the company has grown to 90+ employees across product & engineering, sales, partnerships, customer success, marketing, and finance.
Mission : Simplify the real estate closing experience for all parties
Vision : Provide a secure and efficient transfer of data and funds
The inherent value of what we offer with our fraud prevention platform and modern payment solution for real estate is protecting a homebuyer's largest investment in their life.
We are rapidly growing our team and are looking for more incredible talent. Our current team is built of top performers from world-class companies, and we will continue to hire that way. We firmly believe that top performers want to work with other top performers. We have a lot of fun at work because we trust each other and respect each other's talents, abilities, and experiences. We are hyper-focused on a common vision, and our company strength is based on the unparalleled quality of our team. There is no limit to what we can accomplish together!
Check out our website to learn more about our company.
About the Role
We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our CEO and members of the executive team. This person will be a strategic partner, managing day-to-day administrative tasks, ensuring alignment across departments, and acting as a force multiplier for leadership. The ideal candidate is detail-oriented, trustworthy, thrives in ambiguity, and can juggle multiple priorities with professionalism and discretion.
Key Responsibilities

• Provide high-level administrative support to the CEO, CPO, and COO.
• Manage complex calendars, including scheduling internal/external meetings, travel arrangements, and appointments.
• Act as a highly proactive partner to executives, anticipating their needs to streamline their day, from managing meeting logistics to ensuring timely arrangements for refreshments and meals.
• Prepare agendas, take detailed meeting notes, and track follow-ups to ensure execution.
• Coordinate company-wide communications, board meetings, and leadership offsites.
• Serve as a point of contact between executives and internal/external stakeholders.
• Assist with project tracking, research, and special initiatives.
• Handle confidential information with discretion and professionalism.
• Be a self starter who can jump in and help in various areas of the business.

Qualifications

• 3+ years of experience as an Executive Assistant or similar administrative role supporting senior leadership, preferably in a fast-paced or startup environment.
• Exceptional organizational and communication skills.
• Highly proactive, detail-oriented, and able to anticipate needs before they arise.
• Comfortable with ambiguity and rapidly shifting priorities.
• Tech-savvy and proficient in Google Workspace, Slack, Zoom, and other productivity tools.
• High degree of professionalism and emotional intelligence.
• Experience supporting multiple executives at once is a plus

This is a full-time, in-person position in our Austin, TX office.
Perks & Benefits
At Closinglock, we invest in our employees and provide a full range of benefits and perks to help you grow and thrive. From generous paid time off and healthcare coverage to career enrichment and development programs. These benefits include:

• Work-life balance
• Competitive Salary
• Equity compensation
• Medical, Dental, Vision, and Life Insurance
• Unlimited PTO
• 401k Match
• Maternity/paternity leave
• Monthly team get-togethers (Lunches, social events, sports outings, etc)

Closinglock is an equal opportunity employer and we welcome everyone to our team. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.