SEEK operates market-leading online employment marketplaces, including Jobstreet and Jobsdb in Asia. SEEK has been helping people live more fulfilling and productive working lives and helping organisations succeed for over 25 years.
Founded and headquartered in Melbourne, Australia, SEEK has grown into a multinational technology company with over 3,300 employees and is listed on the Australian Securities Exchange.
SEEK’s presence spans Australia, New Zealand, Hong Kong, Indonesia, Malaysia, the Philippines, Singapore and Thailand. Additionally, SEEK has minority investments in employment marketplaces in China, South Korea and Bangladesh.
SEEK develops and applies innovative data and technology tools to facilitate high-quality matching and improve reliability of marketplace information.
In 2021, 2022, 2023 and 2024, SEEK was recognised as one of Australia’s Top Ten Places to Work in Technology in the AFR BOSS Best Places to Work awards. SEEK was also named a 5-Star Employer of Choice by HRD Asia in 2024 and won four accolades at TalentCorp’s Life at Work Awards 2023 in Malaysia.
The Role
The Personal Assistant (PA) supports two key senior leaders within our Technology & Commercial team – the Chief Technology Officer – Growth & Incubation and Director, Semi-Skilled Commercial. The primary focus of this role is to provide outstanding administrative support and assistance for these leaders, and their teams where appropriate. The PA accountability may change or evolve over time aligned with business requirements.
All of our Technology teams are distributed across Asia Pacific, and therefore this role involves collaboration with executives, leaders and team members across multiple countries and locations.
The Team
Our Technology leaders and teams are based in both ANZ and Asia, so work very collaboratively across these regions.
The successful individual will have interactions with the following stakeholder groups:
- Executives and Senior Leaders across SEEK
- The Technology Leadership Team
- Enterprise functions including HR and Finance, and those within our Asia and ANZ Commercial business
- Other Executive and Personal Assistants – within Technology and across SEEK
- External stakeholders e.g., vendors,
- Extensive and sophisticated diary management for several busy leaders
- Travel coordination, including complex itineraries and visa applications
- Coordinating internal and external meetings across multiple time zones
- Preparing meeting agendas, presentations and calendar events
- Liaising with management in external businesses and international SEEK businesses
- Filtering calls & emails and serving as the primary point of contact for your leaders
- Ability to handle confidential and sensitive information with a high level of integrity
- Balancing expenses & invoices
- Manage logistics associated with team activities, offsite, functions or events
- Provide ad hoc support to other senior team members (as required)
- Various other ad-hoc administrative requests (eg. business cards, update phone & distribution list)
- From time to time, provide coverage for other PAs within Technology or across SEEK
- Experience supporting Senior Executive/s and ability to manage multiple direct leaders and calendars
- Proven experience in broad administrative duties including but not limited to: extensive diary and travel management (international travel, visas and itineraries), expenses, and coordination of meetings, agendas, materials and presentations.
- Ability to handle and prioritise multiple and disparate tasks in a rapidly changing environment where adaptability is critical
- Comfort working with stakeholders across locations and countries remotely (were required)
- Advanced level MS Word and PowerPoint; intermediate level MS Excel
- Ability to build strong working relationships with a range of stakeholders across the business
- Self-motivated and self-sufficient, with the ability to proactively “get stuff done” without close supervision
- A positive, helpful and can-do attitude with a strong sense of collaboration and flexibility
- Strong judgement and decision-making, knowing when to consult and when to act
- A high level of written and verbal communication skills and strong interpersonal skills
- High level of problem solving skills and thinking outside of the norm
- Experience working and thriving in a fast paced and dynamic office environment
- Persistent with a focus on follow-up, closing the loop and outcomes
- Experience working with counterparts in other countries, across timezones and cultures
At SEEK, we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.
We know teams with diverse ideas, experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such, we welcome applications from people with a diverse group of backgrounds and life experiences, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. If you have the skills, curiosity and an adaptable approach but don't meet every responsibility or qualification listed in this advertisement, please still get in touch with us.
