Executive Assistant & Events Coordinator

What you will do

• Provide high-level administrative support to the APAC President, enabling efficient leadership across the region
• Manage complex calendars and inboxes across multiple time zones; screen, prioritize, and draft responses
• Coordinate regional and international travel, itineraries, visas, and related logistics; prepare detailed travel briefs; process travel expenses
• Prepare meeting materials (agendas, decks, briefing notes), take or coordinate minutes, track actions, and ensure timely follow-up
• Support communications and liaison with senior executives, partners, customers, and key stakeholders; draft correspondence and internal communications
• Assist with governance, policy adherence, and simple financial oversight related to the APAC Office (expense tracking, basic budgeting)
• Collaborate on cross-functional regional projects with Finance, HR, Legal, IT, Facilities, and regional leadership; conduct research and compile insights
• Plan and coordinate leadership town halls, executive offsites, and regional events
• Oversee APAC Office operations, vendor relationships, facilities coordination, and office supplies; provide backup support to other executives as needed

How you will do it

• Maintain the highest level of discretion and confidentiality; exercise sound judgment in handling sensitive information
• Be proactive, resourceful, and anticipatory; manage priorities effectively and deliver results under pressure
• Demonstrate outstanding organizational skills, attention to detail, and the ability to manage multiple priorities across diverse stakeholders
• Communicate clearly and professionally; act as a capable gatekeeper and trusted liaison with diplomacy
• Build and maintain strong working relationships with internal teams and external partners; represent the APAC Office with professionalism
• Leverage appropriate tools and platforms (e.g., Outlook/Exchange or Google Workspace, calendar and travel/expense systems, PowerPoint, Excel, Word, conferencing tools) and quickly learn new systems
• Navigate multi-time-zone coordination and APAC cultural nuances; ensure alignment with corporate policies and governance
• Exhibit adaptability and resilience, managing changing priorities and urgent requests with composure
• Ensure data privacy and secure handling of confidential information; maintain compliant processes and records

What we look for

• Bachelor's degree or equivalent experience
• Minimum 8–12 years of progressive experience supporting senior executives, preferably at regional or global leadership level.
• Demonstrated experience working in a matrixed, multinational environment across APAC.
• Exceptional organizational, prioritization, and problem-solving skills.
• Strong executive presence with the ability to interact confidently with senior leaders.
• Excellent written and verbal communication skills in English and Mandarin
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams).
• Proven ability to manage ambiguity, work independently, and adapt quickly in a fast-paced environment with strong attention to detail.
• High level of professionalism, resilience, and emotional intelligence. Polite and respectful.

Preferred qualifications

• Experience supporting a President, EVP, or C-suite leader.
• Exposure to large-scale regional operations or transformation initiatives.
• Experience preparing executive-level presentations and leadership communications.
• Comfortable working across cultures, time zones, and seniority levels.
• Experience in event planning, vendor management, and basic budget oversight; project coordination or program support.