The Executive Assistant & Administrative Coordinator supports the co-founders by managing their calendars, organizing travel, handling communications, and maintaining operational workflows.
Veda is the DeFi engine powering financial apps enabling platforms to seamlessly create on-chain yield products. Our mission is to unlock DeFi for the world by providing seamless, enterprise-grade integrations for modern finance, with a team passionate about DeFi and dedicated to our work.
Role:
We’re seeking a proactive and highly organized Executive Assistant & Administrative Coordinator to support our three co-founders. This role is essential in keeping our leadership team focused on strategic priorities by managing day-to-day operations, communications, and administrative workflows.
The ideal candidate thrives in a fast-paced startup environment, demonstrates excellent judgment in handling sensitive information, and brings structure to a dynamic workplace.
Key Responsibilities:
Executive Support
- Manage complex calendars and schedule meetings across multiple time zones.
- Coordinate domestic and international travel (flights, accommodations, itineraries).
- Track receipts and process reimbursements.
- Draft, proofread, and manage correspondence on behalf of the co-founders.
Administrative & Operational Support
- Organize and maintain digital files, records, and knowledge bases.
- Take meeting notes, track action items, and ensure timely follow-up.
- Support onboarding of new team members and contractors.
- Assist with account setup, compliance documentation, and invoice tracking.
Communication & Coordination
- Serve as a point of contact between co-founders and internal/external stakeholders.
- Manage inboxes and communication channels for efficient correspondence.
- Coordinate across teams to align priorities and keep projects on track.
Compliance & Finance Support
- Assist with compliance documentation and reporting.
- Track and organize invoices, contracts, and related documentation.
Preferred Experience & Skills:
- Prior experience supporting senior executives, ideally in a startup or fast-paced environment.
- Strong organizational skills with attention to detail and follow-through.
- Excellent written and verbal communication skills.
- High level of discretion and judgment when handling confidential information.
- Proficiency with productivity tools (Google Workspace, DocuSign, HR platforms, invoice management systems).
- Comfortable navigating compliance and operational processes.
Top Skills
Docusign
Google Workspace
Hr Platforms
Invoice Management Systems
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