Document Manager

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Construction Department
 

The Construction team is responsible for the management of delivering data centers from conception through commissioning, working with Sales, Operations, Development, and Engineering along the way.  Construction also works closely with partner contractors to come up with a vertically integrated design and manages these partners to deliver the projects on schedule and budget.  Many times, a role like this at other companies is purely oversight.  One thing that distinguishes Vantage Data Centers is that our technical staff is given the responsibility and authority to directly drive the process.  When compared to external resources, our internal team can align long-term operational sustainability with value engineering and cost metrics to deliver products aligned with corporate goals.  This approach empowers each member of the team to drive high- impact decisions and even more impactful results.

Position Overview
 

Vantage is seeking a highly organized and proactive Document Manager to lead document control processes and establish robust quality assurance and quality control procedures for all construction projects. This dual-role position plays a critical part in ensuring the successful and compliant execution of data center builds while maintaining consistency, traceability, and high standards across documentation and construction deliverables.

You will work closely with internal teams, general contractors, design partners, and external vendors to oversee project documentation and enforce audit protocols. The ideal candidate is detail-oriented, a strong communicator, and capable of developing and maintaining scalable systems and procedures across multiple projects and geographies.

Essential Job Functions

Document Control Responsibilities

• Lead and manage the full lifecycle of document control for all construction projects, from initiation through closeout
• Develop, implement, and maintain standardized document control systems and processes
• Develop and maintain templates for project reporting, compliance, and technical documentation
• Administer Procore platform including document hierarchy, naming conventions, workflows, permissions, and compliance checks
• Provide training and support to users on the effective use of the EDMS and document control procedures.
• Establish, maintain, and administer the electronic document management system (EDMS) and/or physical filing systems.
• Facilitate the timely setup and onboarding of vendors in accordance with document control requirements
• Ensure all documents are properly reviewed, approved, archived, and retrievable per corporate standards
• Act as the primary liaison between project teams, legal, and accounting departments for all document-related matters
• Train and mentor Project Coordinators and other staff in document control best practices and procedures
   
• Audit Responsibilities
• Establish and implement QA/QC audit procedures and standards for construction activities across projects (in line with current VDC procedures)
• Collaborate with internal and external stakeholders to develop inspection and test plans (ITPs)
• Lead the coordination and documentation of audit reviews, including construction observation reports, punch lists, and deficiency tracking
• Ensure audit compliance with project specifications, codes, and internal requirements
• Conduct audits and site visits as needed to verify construction quality and adherence to standards
• Monitor and report on quality metrics, ensuring continuous improvement across projects
• Interface with design, operations, and commissioning teams to ensure seamless quality transitions through each phase
   
• Other Responsibilities
• Manage Microsoft Teams and Procore pages to ensure centralized, consistent documentation across projects
• Facilitate weekly construction project reporting and provide accurate status updates
• Support change order and PO management to ensure alignment with quality documentation
• Maintain accurate budgets and forecasts within Procore
• Perform document and quality-related audits for ongoing and completed projects
• Other duties as assigned by management

Job Requirements

• Bachelor’s degree in Construction Management, Engineering, Architecture, or related field; equivalent experience will be considered
• Minimum 3 years of experience in document control or project coordination within construction environments, with audit experience strongly preferred
• Data center construction experience is a significant plus
• Familiarity with CSA and MEP disciplines and their associated documentation
• Experience using Procore or similar construction/project management software
• Strong organizational skills, attention to detail, and a proactive approach to problem-solving
• Excellent written and verbal communication skills
• Travel expected to be less than 5%, with potential for growth over time
   

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.