As a Business Support Coordinator, you will greet visitors, manage calls, organize meetings and events, and provide administrative support to the business.
At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.
Working within a highly professional administration team, demonstrating excellent working knowledge of the company, its employees, and its departments. You will be the first point of contact for both telephone and onsite visitors and will be expected to deliver a standard of service aligned with the corporate values of care, passion, and excellence. You will provide support to all areas of the business under the direction of the Head of Business Support.YOUR CHALLENGEReception Duties
- Greet visitors and clients in a professional courteous and timely manner, notify staff of their arrival and offer refreshments.
- Answer incoming calls promptly and redirect/take messages as appropriate.
- Organise taxis, send confirmations and record data as required.
- Maintain visitor register and issue visitor day passes.
- Ensure internal clients (all employees of Julius Baer) are provided with a high level of service and accommodate all reasonable requests.
- Arrange meetings by scheduling appropriate meeting times and booking rooms.
- Organise meeting refreshments, and in-house luncheon bookings for meeting rooms.
- Maintain a tidy, welcoming appearance within the reception area and meeting rooms at all times.
- Unlock and lock main doors of the building each morning and evening.
- Providing cover for the Facilities Manager for post/couriers.
Business Management
- Organising and coordinating events (training, corporate events, networking) including liaison with hospitality providers, negotiation, catering and invitation management.
- Assist with arranging travel, transport, and accommodation.
- Arranging training events for the Branch and consulting with external training providers.
- Providing administrative support to the business, as required.
- Ideally 2 years+ relevant experience in a similar role
- Effective communication skills, both written and verbal
- High standard of personal presentation
- Strong attention to detail
- Pro-active approach to work
- Excellent knowledge of Excel, Word & PowerPoint
We are looking forward to receiving your full job application through our online application tool. Further interesting job opportunities can be found on our Career site.
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Top Skills
Excel
PowerPoint
Word
Julius Baer Singapore Office
7 Straits View, #28-01 Marina One East Tower, Singapore, Singapore , Singapore, 018960
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