Business Support Coordinator - Engineering

What you'll do

• Provide attuned, proactive support to up to 2 Executives. 
• Attend leadership team meetings when required, to stay across strategic priorities, translate objectives into actionable plans, track milestones and surface risks or trade-offs early. 
• Drive strong operating rhythms across the Executive’s leadership team, maintaining clarity on priorities, meeting cadences, deliverables and reporting cycles
• Manage complex calendars across time zones with precision, resolving conflicts and aligning with leadership priorities. 
• Manage end-to-end travel logistics and proactively manage expenses to ensure policy compliance.
• Plan and run in-person or virtual meetings, workshops and offsites, including agenda design, if required, logistics, room bookings, catering, presentation decks and follow-up communication. 
• Support regular leadership team cadences and key annual events.
• Raise and track purchase orders, manage contracts and recurring spend and work with finance and vendors to streamline procurement processes.
• Create high quality documents, decks and communications that are clear, polished and on-brand.
• Identify opportunities to improve processes and reduce friction in the way work gets done. 
• Support strategic or operational projects as needed.
• Organise recognition, celebrate milestones and support engagement initiatives across global locations.

What you'll bring with you

• 5+ years supporting senior executives in fast-paced, dynamic environments.
• Demonstrated success managing competing priorities across regions and time zones.
• Experience with meeting facilitation, event management and team communications.
• Budget administration and procurement coordination experience preferred.
• Comfortable using Google Workspace or Microsoft Office, plus tools like Slack, Expensify, Asana or similar.
• Demonstrated experience in process improvement and operational support.
• Excellent written and verbal communication skills, with attention to tone, clarity and brand.
• Experience facilitating team rhythms, meetings, and planning cadences.
• Strong calendar, travel and expense management, particularly in fast-paced, global environments
• Ability to influence without authority and build alignment across stakeholders.
• A connector of people, ideas and systems.
• Discretion, trustworthiness and a high degree of emotional intelligence.
• Calm, adaptable and composed in ambiguity or shifting priorities, with the ability to pivot quickly in response to changing tasks or business needs.