Assistant Manager, Corporate Secretarial Services

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.

You will be responsible for all company secretarial matters relating to a portfolio of clients.

What you’ll do

• Manage full spectrum of corporate secretarial duties for fund structures (e.g., VCCs, LPs, SPVs) and corporate entities.
• Ensure compliance with the Singapore Companies Act and other relevant statutory requirements.
• Handle incorporation of new companies, registration of branches and other entities.
• Prepare and file statutory documents (e.g., annual returns, resolutions, changes in officers/shareholders) with ACRA
• Maintain statutory registers and minute books in accordance with ACRA requirements
• Coordinate board and shareholder meetings, including drafting agendas, minutes, and resolutions.
• Attend and conduct board meetings where required, and draft accurate and timely board minutes.
• Provide advisory support on corporate governance and regulatory matters.
• Review work prepared by junior team members and provide guidance and mentorship.
• Liaise with clients, auditors, legal advisors, and regulatory authorities.
• Support client onboarding
• Experience in organizing and conducting board meetings and drafting minutes.
• Well-versed in Bizfile, E-stamping, CAS system and Microsoft office applications.
• Serve as the primary point of contact for assigned clients, ensuring timely and professional communication.
• Advise clients on corporate governance, compliance obligations, and regulatory changes.
• Liaise with auditors, legal counsel, tax advisors, and regulatory bodies as needed.

What we offer

• Comprehensive remuneration and pension: motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile
• Wellbeing: additional social benefits such as private health and dental cover, life assurance and etc
• Annual leave: our employees are entitled to 25 days paid leave plus all statutory public holidays
• Maternity and paternity leave, education leave and etc
• Flexible working: we recognise the value of working flexibly and want to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements.

• Degree in Business Administration, Law, or a related discipline.
• ICSA qualification or equivalent is preferred.
• Minimum 5 years of relevant experience in corporate secretarial services, especially in the areas of funds and special purpose vehicles.
• Conversant with the Singapore Companies Act and the Variable Capital Companies Act as appropriate.
• Ability to work independently with minimum supervision and as part of a team in a fast-paced
• Accountability and proactive and good communication skills.
• Excellent written and verbal communication skills.
• Detail-oriented, proactive, and able to manage multiple deadlines.

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.