The Administrator will provide administrative support, manage correspondence and reports, maintain schedules, and handle travel arrangements. They will track operational data and assist in organizing meetings and events. Proficiency in Microsoft Office is required, along with some experience in handling customer interactions and using travel and purchasing software.
JOB DESCRIPTION:
Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.
Primary Function:
- Perform administrative support and secretarial duties for a department or group.
- Create shopping carts, administer and perform goods receipt and resolving invoice deviations.
- Prepare correspondence, presentations and reports.
- Compose routine correspondence.
- Maintain confidential records and information.
Responsibilities:
- Screens telephone calls and visitors, and resolves inquiries and requests.
- Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinate related arrangements.
- Tracks operational data in a database, including financial and other reporting metrics.
- Uses software tools to compile data into presentation format.
- Maintains accurate schedule of activities of the executive(s) supported, including complex meeting coordination and extensive travel arrangements.
- Independently prepare presentations and recurring reports.
- Prepares and manages correspondences and collation of reports/documents to meet business timeline.
- Organizes a variety of local meetings, corporate events as and when called upon.
- Maintain a systematic filing system.
- Any other duties as assigned by supervisor.
Requirements:
- Diploma in related discipline or GCE "O" with minimum 3 years of experience.
- Minimum 1 year of relevant experience in an administrative role (e.g. team/department admin)
- Proficient with Microsoft Office required
- Experienced in handling customer visits with great confidence.
- Experience using CTE for travel desk support, travel claims or SAP for purchasing is advantageous
*Kindly note this position is based in Tuas.
The base pay for this position is
N/A
In specific locations, the pay range may vary from the range posted.
JOB FAMILY:Administrative Support
DIVISION:ANSC Nutrition Supply Chain
LOCATION:Singapore > Singapore : SN01
ADDITIONAL LOCATIONS:
WORK SHIFT:Standard
TRAVEL:Not specified
MEDICAL SURVEILLANCE:Not Applicable
SIGNIFICANT WORK ACTIVITIES:Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)
Top Skills
Cte
MS Office
SAP
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