JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Administrative Assistant (5.5 days)
Work Dynamics - Integrated Facilities Management
Process invoices accurately and in a timely manner
Raise purchase orders according to company procedures
Register and onboard new vendors to the system
Monitor and track contract expiration dates
Purchase and maintain inventory of pantry and office supplies
Procure administrative items as needed
Maintain organized filing systems for contracts, invoices, and other financial documents
Reconcile expense reports and credit card statements
Assist with budget tracking and financial reporting
Coordinate with Finance department on payment schedules and discrepancies
Manage correspondence with vendors regarding billing inquiries
Support audit preparations by gathering and organizing required documentation
Schedule and coordinate meetings, including preparation of materials
Handle confidential information with appropriate discretion
Provide administrative support to team members as needed
Generate regular status reports on contracts, payments, and procurement activities
Assist with month-end and year-end closing procedures
Implement and maintain efficient administrative workflows
Perform additional administrative duties as directed by management
Diploma holder with at least 2 years of experience in Finance Admin and/or similar duties
Proficiency in Microsoft Office applications
Strong attention to detail and organizational skills
Ability to prioritize tasks and meet deadlines
Excellent communication skills, both verbal and written
Experience with procurement and invoice processing systems preferred
5.5 days work week (Monday to Friday, plus half-day on Saturday)
If you are a proactive team player with strong administrative skills and a passion for supporting operational excellence, we encourage you to apply.
Location:
On-site –SingaporeIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
