PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients’ capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world’s largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.
Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.
Position Description
We are looking for an Administrative Assistant and or Senior Admin Assistant to join the Singapore admin team to support multi-function teams (approx. 15 employees. This is a very multifaceted role which requires a hand-on approach, excellent organisational skills and an aptitude for problem solving.
Responsibilities:
- Coordinating & scheduling internal/external meetings - Coordinate client meetings for managers and handle the scheduling, agenda preparation & circulation, meeting materials preparation, meals/refreshments and other logistics such as conference call dial in and VC connections and prepare meeting materials as needed;
- Maintaining calendars – Stay up-to-date and knowledgeable of the managers & teams calendars and ensuring the global PIMCO calendars and local calendars are consistent
- Scheduling Client Meetings in global offices - coordinate with assistants in global offices to facilitate in the smooth set up & running of the meetings. Preparation of any travel agendas and meeting materials.
- Video/audio conference setup among global offices
- Travel and hotel booking - know the travel policy and ensure that policies are adhered to i.e. hotels within budget, class of travel etc., booking of flight & hotel for the team, ground transportation, preparation of travel itineraries.
- Expense reports and reimbursements – Process expense reports through the Concur system; monitor and track managers’ expenses until reimbursement; Reconcile monthly credit card statements to all expenses on time
- Filing and organizing administrative paperwork
- Invoicing
Position Requirements
- 3 to 5 years of experience for the Administrative Assistant role will be considered, while those with more extensive experience may be considered for the Senior Administrative Assistant position.
- Highly organised with effective time management skills and attention to detail
- Computer literate
- Demonstrate above average interpersonal communications
- Possess the ability to work effectively with others
- Demonstrate proficiency with technological tools
- Focus on specific goals, and demonstrate a sense of personal accountability and urgency for achieving results
- Foster a sense of teamwork, assisting others when needed/required
In addition to displaying a strong commitment to PIMCO’s culture, values and approach, personal characteristics for this role include:
- Flourish in a challenging, fast-paced, professional environment with frequent shifts in priorities as business needs dictate
- Maintaining a strong commitment to quality and attention to detail; ensuring that the work product is delivered completed, accurately, and on time
- Strong written and verbal communications skills
- Exceptional organisational and programme management skills, including the ability to manage a large number of on-going initiatives
Equal Employment Opportunity and Affirmative Action Statement
PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws.
Applicants with Disabilities
PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at 949-720-7744 and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.
