Administrative Assistant - Japan

Location: Japan About Us
At Cloudflare, we have our eyes set on an ambitious goal: to help build a better Internet. Today, Cloudflare runs one of the world's largest distributed networks that powers more than 10 trillion requests per month, which is nearly 10 percent of all Internet requests worldwide. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code.
Our customers range from Fortune 500 companies and nonprofits to small businesses and budding entrepreneurs. We are working to create a faster, more secure, and more reliable experience for anyone online and given the scale at which we operate, our mission is big. Our team is hard at work shaping the future of the Internet by solving some of its toughest challenges.
We realize people do not fit into neat boxes. We are looking for curious and empathetic individuals who are committed to developing themselves and learning new skills, and we are ready to help you do that. We cannot complete our mission without building a diverse and inclusive team. We hire the best people based on an evaluation of their potential and support them throughout their time at Cloudflare. Come join us!
What you'll do
In this role, you will provide comprehensive administrative support to our Country leader in Japan. Your responsibilities will include:

• Managing complex calendars and scheduling appointments.
• Coordinating all aspects of travel, including visa and passport requirements.
• Preparing and submitting expense reports.
• Overseeing internal and external meeting logistics.
• Assisting and supporting executives in their communications with their teams, within the company, and externally.
• Collaborating with and supporting an APAC office administrator.
• Assisting with special projects, including coordinating executive visits while in Japan, office events planning and execution.
• Managing and ordering office supplies, including stationery, drinks, and snacks.
• Handling incoming and outgoing mail and packages, including sorting and shipping.
• Coordinating with the building management company to maintain a clean and hygienic office space by ensuring it is kept tidy and organized.
• Provide support for new hires such as ordering business cards, security cards, other necessary setup, and implementation of Office onboarding.

Examples of desirable skills, knowledge and experience

• Strong written and verbal communication skills, in both Japanese and English
• Exceptional attention to detail.
• Strong sense of urgency and proactiveness
• Strong organizational skills
• Ability to manage time effectively with limited or no supervision
• A "no task is too large or small" attitude
• Ability to quickly adapt to new challenges and take ownership of the position.
• Experience in a company as it grows from startup to maturity
• Ability to communicate and collaborate effectively with a wide range of internal and external stakeholders.

What Makes Cloudflare Special?
We're not just a highly ambitious, large-scale technology company. We're a highly ambitious, large-scale technology company with a soul. Fundamental to our mission to help build a better Internet is protecting the free and open Internet.
Project Galileo: We equip politically and artistically important organizations and journalists with powerful tools to defend themselves against attacks that would otherwise censor their work, technology already used by Cloudflare's enterprise customers--at no cost.
Project Athenian: We created the Athenian Project to ensure that state and local governments have the highest level of protection and reliability for free, so that their constituents have access to election information and voter registration.
Path Forward Partnership: Since 2016, we have partnered with Path Forward, a nonprofit organization, to create 16-week positions for mid-career professionals who want to get back to the workplace after taking time off to care for a child, parent, or loved one.
1.1.1.1: We released 1.1.1.1 to help fix the foundation of the Internet by building a faster, more secure and privacy-centric public DNS resolver. This is available publicly for everyone to use - it is the first consumer-focused service Cloudflare has ever released. Here's the deal - we don't store client IP addresses never, ever. We will continue to abide by our privacy policy and ensure that no user data is sold to advertisers or used to target consumers.
Sound like something you'd like to be a part of? We'd love to hear from you!
Cloudflare is proud to be an equal opportunity employer. We are committed to providing equal employment opportunity for all people and place great value in both diversity and inclusiveness. All qualified applicants will be considered for employment without regard to their, or any other person's, perceived or actual race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law. We are an AA/Veterans/Disabled Employer.
Cloudflare provides reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodations include, but are not limited to, changing the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you require a reasonable accommodation to apply for a job, please contact us via e-mail at [email protected] or via mail at 101 Townsend St. San Francisco, CA 94115.