Provides comprehensive administrative support to a business leader, including scheduling, meeting coordination, minutes, document organization, file inventory, purchase orders, and event logistics. Manages confidential information, improves administrative processes, coordinates vendors, monitors resources, and leads assigned projects. Requires strong organization, communication, judgment, attention to detail, and proficiency with Microsoft Office and Ariba.
In this role, you will:
Here Is What You Need (Minimum Requirements)
Bonus Points If You Have (Preferred Requirements)
Work Location Assignment: On Premise
Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.
To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available on Pfizer Careers .
Administrative
- Provide comprehensive administrative support to business leader, serve as the key point of contact for administrative activities, ensuring smooth operations within the team.
- Create agendas, schedule appointments, and issue meeting minutes for meetings and conference calls.
- Implement process improvements for administrative tasks and resolve difficult issues with integrity and confidentiality.
- Organize documents, maintain an inventory of files, and manage purchase orders through the Ariba system.
- Set up and handle logistics for large or off-site meetings and identify cost-effective vendors for various activities.
- Ensure accuracy of work, use judgment to determine work methods, and proactively organize workflow.
- Contribute ideas, foster enthusiasm, and negotiate timely execution of work while taking personal accountability for quality and professional development.
- Lead others, monitor resources, provide input on performance assessments, and apply expertise to achieve broad objectives.
- Complete complex assignments independently, ensure nonstandard work is reviewed for compliance and quality, and often be designated as the lead for specific projects.
Here Is What You Need (Minimum Requirements)
- Bachelor degree or above with at least 5 years of experience
- Demonstrated planning and organizing skills
- Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word
- Excellent attention to detail and interpersonal skills
- Ability to work with confidential documents and information
- Strong communication and collaboration skills
- Ability to carry out all office functions proficiently and complete quality work on a timely basis
Bonus Points If You Have (Preferred Requirements)
- Prior experience as an Administrative Assistant in a global organization
- Knowledge of the pharmaceutical industry and healthcare environment
- Strong organizational skills and the ability to manage multiple tasks simultaneously
- Proactive approach to work and the ability to initiate follow-up actions
Work Location Assignment: On Premise
Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.
To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available on Pfizer Careers .
Administrative
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