Own full-cycle AR for US B2B customers: billing, collections outreach, cash application in NetSuite, AR reconciliations, aging and KPI reporting, month-end support, and process improvements to reduce DSO.
About the Client
An innovative beverage automation company that helps cafes and retailers scale profitable, on‑trend cold and specialty drinks through hardware, ingredients, and cloud software. They sell to foodservice and retail businesses across the US and emphasize operational efficiency and fast customer support. The company is growth‑oriented, product‑driven, and focused on helping customers capture the growing demand for cold drinks.
Why does this role exist?
We’re hiring an experienced AR specialist to own full‑cycle accounts receivable for US business customers and ensure timely collections, accurate invoicing, and reliable cash application into NetSuite. This role supports revenue recognition, improves cash flow, reduces DSO, and enables the finance and operations teams to scale by maintaining clean AR records and strong customer relationships.
An innovative beverage automation company that helps cafes and retailers scale profitable, on‑trend cold and specialty drinks through hardware, ingredients, and cloud software. They sell to foodservice and retail businesses across the US and emphasize operational efficiency and fast customer support. The company is growth‑oriented, product‑driven, and focused on helping customers capture the growing demand for cold drinks.
Why does this role exist?
We’re hiring an experienced AR specialist to own full‑cycle accounts receivable for US business customers and ensure timely collections, accurate invoicing, and reliable cash application into NetSuite. This role supports revenue recognition, improves cash flow, reduces DSO, and enables the finance and operations teams to scale by maintaining clean AR records and strong customer relationships.
The Impact you’ll make
Accounts Receivable
- Manage invoicing and billing for US B2B customers (generate/send invoices, validate billings against Sales Orders).
- Maintain customer account balances and AR ledgers.
- Reconcile AR subledgers to the general ledger.
B2B Collections & Customer Communications
- Perform proactive collections outreach (phone/email) on outstanding invoices and past‑due accounts.
- Negotiate payment arrangements and follow up to ensure timely resolution.
- Escalate disputed invoices and coordinate resolution with Sales/CS teams.
NetSuite AR Operations & Cash Application
- Accurately apply cash receipts to invoices in NetSuite (including handling partial payments and unapplied cash).
- Process Sales Orders, create/validate invoices, and post adjustments/credits in NetSuite.
- Maintain correct AR transaction coding and documentation.
Reporting, Reconciliation & Month‑End Support
- Prepare AR aging reports, cash forecasts, and collections status reports for finance leadership.
- Support month‑end close by reconciling AR accounts and resolving outstanding reconciling items.
- Track and report KPIs (DSO, aging buckets, unapplied cash).
Process Improvement & Compliance
- Identify and implement process improvements to reduce manual effort, errors, and DSO.
- Ensure adherence to internal controls and company AR policies.
- Document procedures and contribute to NetSuite AR best practices.
Skills, Knowledge and Expertise
Required:
- 3+ years of direct experience in Accounts Receivable and B2B collections for US‑based companies.
- Hands‑on NetSuite AR experience (sales orders, invoicing, cash application).
- Proven experience applying cash and resolving unapplied cash and payment discrepancies.
- Strong written and verbal English communication skills for customer outreach to US clients.
- Ability to work Mon–Fri 9:00 AM–5:00 PM Pacific Time (40 hours/week).
- WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
Your Superpowers:
- NetSuite (AR modules: Sales Orders, Invoicing, Cash Application)
- Advanced Excel (VLOOKUP, pivot tables, basic formulas) and AR reporting
- Familiarity with collections tools, billing platforms, and ERP reconciliation
You should apply if…
- You enjoy owning end‑to‑end AR responsibilities and improving cash flow.
You are comfortable calling customers and resolving billing disputes professionally.
You value accuracy, transparency, and measurable impact on company cash metrics.
You thrive in remote roles, follow processes, and proactively communicate blockers.
What to expect...
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
- 40 hours per week
- Monday - Friday: 9:00 am - 5:00 pm (Pacific Time)
Compensation:
- $6 per hour
- No benefits package included
Benefits
About
Magic has connected top remote talent with fast-growing businesses for over 10 years.Founded in San Francisco in 2015, we now have thousands of remote workers around the world. Magic is backed by Sequoia Capital and Y Combinator.
Similar Jobs
Artificial Intelligence • Healthtech • Machine Learning • Natural Language Processing • Biotech • Pharmaceutical
Lead the CFC CRM product for HCP/HCO-facing colleagues, define roadmap, translate stakeholder needs into prioritized enhancements, write requirements and user stories, partner with engineering, UX, vendors and compliance to deliver scalable global CRM solutions and measure business impact.
Top Skills:
Crm PlatformsLife Sciences CloudOceSalesforceVeeva
Artificial Intelligence • Professional Services • Business Intelligence • Consulting • Cybersecurity • Generative AI
Lead large Oracle Field Service implementation projects as a Solutions Architect senior manager. Design and deploy Oracle Fusion Service and Field Service Cloud solutions, guide assessment and future-state planning, interact with senior clients, coach teams, apply delivery methodologies and accelerators, and drive continuous improvement.
Top Skills:
Oracle Customer ExperienceOracle EpmOracle Field Service CloudOracle FinOracle Fusion ServiceOracle HcmOracle Lead ManagementOracle Marketing AutomationOracle Sales AutomationOracle Scm
Artificial Intelligence • Professional Services • Business Intelligence • Consulting • Cybersecurity • Generative AI
Lead end-to-end product lifecycle for internal and commercial software products, drive product strategy and commercialization, collaborate with cross-functional teams, apply Agile methods, coach teams, validate client outcomes, and execute roadmaps and go-to-market plans.
Top Skills:
Agile MethodologyProduct Lifecycle Management
What you need to know about the Singapore Tech Scene
The digital revolution has driven a constant demand for tech professionals across industries like software development, data analytics and cybersecurity. In Singapore, one of the largest cities in Southeast Asia, the demand for tech talent is so high that the government continues to invest millions into programs designed to develop a talent pipeline directly from universities while also scaling efforts in pre-employment training and mid-career upskilling to expand and elevate its workforce.
