Accounts Executive, Finance Operations

Job Description

Key Responsibilities:

1. End-to-End Process Management

• Manage the full cycle for Prime and Direct Entry transactions, including:

  • Accrual calculation and posting

  • Invoicing and receipt validation from overseas postal administrations

  • Invoice acceptance, posting into Oracle financial system

  • Settlement of balances with counter parties

  Ensure timeliness and accuracy in processing high-value international settlements.

2. Accruals & Variance Analysis

• Perform monthly review of accruals of Prime and Direct Entry to ensure completeness and accuracy.

• Conduct detailed analysis of variances between accruals and actual acceptance amounts, identifying root causes of over/under-accruals.

• Provide clear explanations and financial insights to management for decision-making.

3. Governance & Compliance

• Maintain and regularly update Standard Operating Procedures (SOPs) for Prime and Direct Entry processes to ensure alignment with internal controls, audit requirements, and international postal standards.

• Act as the 2nd-level reviewer for Terminal Dues final accounts, ensuring accuracy and compliance prior to submission.

• Maintain and update the outstanding binder for EMS to support transparency and audit readiness.

4. Process Improvement & Automation

• Continuously review existing workflows to identify bottlenecks, risks, and opportunities for improvement 

• Collaborate with IT and process transformation teams to drive implementation of improvements.

5. Analytical Support

• Assist the wider team with analysis of Terminal Dues over/under-accruals.

• Provide financial insights to support negotiations and settlements with overseas postal administrations.

Education/Certifications:

• Diploma / Bachelor’s degree in Accounting, Finance, or a related field.

Requirements: 

• Proven experience in a finance or accounting role, ideally with exposure to full-cycle accounting, high-volume transactions, and international settlements.

• Strong working knowledge of accounting principles, accruals, and financial systems (experience with Oracle is highly advantageous).

• Familiarity with audit requirements, internal controls, and the ability to maintain and update procedural documentation (SOPs).

• Proficiency in Microsoft Excel for analysis and reporting.

Core Competencies:

• Possesses a high degree of accuracy and attention to detail required for processing high-value financial data and reviewing final accounts.

• Excellent analytical skills to perform detailed variance analysis, identify root causes, and provide actionable financial insights.

• A drive to continuously review and improve processes and workflows for greater efficiency.

• Good communication and interpersonal skills to work effectively with internal teams and provide support to the wider finance team.