“I can succeed as a Client Group Assistant Support at Capital Group.”
Demonstrates the ability to support the broader Distribution Assistants' Team in Asia ex Japan in standard assistant duties. This also includes administrative support to Business Development Associates and coverage for Senior Managers. Independently performs a range of tasks and responsibilities. Works under direction as needed. Continually strives to develop their working knowledge of the asset management industry, Capital Group, EACG and Managers’ priorities and preferences in order to improve their ability to anticipate needs, take full ownership of administrative processes and minimize the administrative burden for managers. Works productively with peers.
To provide full administrative support including, but not limited to:
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Extensive calendar management using good judgment and initiative to prioritize effectively; respond promptly to requests; communicate changes and updates to managers and colleagues appropriately
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Coordinate meetings with internal associates and external contacts. Schedule meeting rooms, visitor passes, and equipment as required. Meet, greet and escort visitors, meeting attendees and candidates.
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Manage complex travel arrangements to meet schedule, budget guidelines, and manager preferences. These may include multiple destination trips and high-risk locations. Proactively manage visa and passport requirements; arrange Global Entry and TSA Preclear if suitable; research and arrange security measures when needed; provide detailed itineraries and assist managers with check-in and booking of in-flight options before departure
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Complete monthly multi-currency business expenses: reconcile personal out-of-pocket and corporate card charges using Concur online expense tool
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Maintain databases, e.g. Salesforce
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May organize and manage small department/team meetings and events
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Provide team support and back-up coverage for peer assistants
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Keeps abreast of internal administrative policies, practices and guidelines and proactively identifies opportunities to improve work processes/flow to better leverage own and department’s workload
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Participate in project teams or focus groups when required
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Performs additional tasks as assigned
“I am the person Capital Group is looking for.”
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Teamwork / Service Orientation
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Demonstrates the ability to work productively and collaborate well with others
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Demonstrates commitment to Capital’s core values
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Core Administration / Ownership
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Demonstrates consistent accuracy and attention to detail
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Takes responsibility for completing tasks in a timely fashion and with good judgment
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Communication
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Demonstrates effective written and oral communication skills with a diverse group of associates and senior business leaders
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Able to respond productively to feedback from all sources
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Distinguishes effectively between urgent and non-urgent requirements and adapts communication accordingly
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Proactively seeks to understand the broader context for administrative requests to improve decision making
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Proactively asks insightful questions better to understand systems, processes, the business, etc.
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In addition to a highly competitive base salary, per plan guidelines, restrictions and vesting requirements, you also will be eligible for an individual annual performance bonus, plus Capital’s annual profitability bonus plus a retirement plan where Capital contributes 15% of your eligible earnings.
You can learn more about our compensation and benefits here.
* Temporary positions in Canada and the United States are excluded from the above mentioned compensation and benefit plans.
We are an equal opportunity employer, which means we comply with all federal, state and local laws that prohibit discrimination when making all decisions about employment. As equal opportunity employers, our policies prohibit unlawful discrimination on the basis of race, religion, color, national origin, ancestry, sex (including gender and gender identity), pregnancy, childbirth and related medical conditions, age, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, citizenship status, AIDS/HIV status, political activities or affiliations, military or veteran status, status as a victim of domestic violence, assault or stalking or any other characteristic protected by federal, state or local law.
